SaaS for Employee meals management
How it works:
1. Time-saving for the management
Use the self-service portal to add employees and set their lunch budget. The system takes care of everything else (budget control, reports, invoices, etc.).
Now you can leave paper vouchers and magnetic cards for the past and save time.
2. Convenience for the team
Employees pay for meals with the mobile app (older people can also use NFC cards).
Why use the Motivio Meals app?
1. Using a mobile app and digital distribution is more convenient than paper or plastic vouchers, both for administration and for employees;
2. The digital budget never expires and never gets lost;
3. The digital platform provides an array of new opportunities for companies, employees and meal providers – loyalty points, discount promos and many more.
Features for companies
Pay for employees’ meals and business meals
Manage separate budgets for employees' personal meals and business meals – e.g., back-office employees may have only a personal meals budget of 50 EUR per month, while salespeople and project managers have an additional business meals budget of 40 EUR per month.
Individual discount deals
Usually, suppliers provide discounts to Motivio Meals customers. Additionally, you can negotiate individual deals with particular suppliers so that your employees get better offers and set the specific pricing terms in the app – they will be applied automatically to your employees only, not to other Motivio Meals customers.
Manage employees and budgets
Use the administration web portal to add, edit and delete employees’ access, and to set budgets. Set specific periods of employment for temporary workers. Employees will be able to use the app and payments only within the budget and period allowed by the administration.
Automatic and precise invoices
The Motivio Meals system automatically registers all transactions and prepares aggregated invoices separately for employee meals and business meals.
Automated additional documents
The system can automatically prepare all other necessary documents, e.g. expense reports for business meals.
Features for employees
iOS and Android mobile app + NFC card
Employees download the app from the iOS App Store or Android Google Play and sign in with the username and password provided by the employer. Employees can also pay with an NFC card.
Pay for the meals
Employees pay for their meals with the mobile app, by scanning the QR code that is provided by the seller/cashier. The Motivio Meals app displays the remaining budget and registers all payments.
See available places
Employees are able to see available places that accept payments with Motivio Meals. Employees are not tied to one particular place but can choose according to their taste and location.
Employees can see available discounts and special offers provided by restaurants. The offers are conveniently sorted by the closest location.
Collect and spend loyalty points
Restaurants can provide both discounts and loyalty points. Employees can collect points and spend them by getting larger discounts. The process of allocating, tracking and spending the points is fully automated.
Additional details for the expense reports
If the employees are required to prepare expense reports for business meals, they can add the additional purchase details straight into the app, so that the report later is generated automatically with the details provided.
How to get started
1. Contact us
and we will gladly set up a meeting to tell you more about us and to sign a collaboration agreement.
2. Employee opinion poll
We carry out an employee opinion poll in order to determine which restaurants are most popular among your employees for having lunch or holding a business meeting.
3. Supplier catalogue
If necessary, we will sign a contract with new suppliers based on the results of the opinion poll of your employees.
4. Employee profiles
We provide training and assistance in creating employee profiles and setting a budget.
How it works
1. Monthly payment
At the beginning of a new month, make a single payment for the total planned meals budget.
2. Daily purchases
When employees make purchases with the mobile app, they are registered in the Motivio Meals system.
3. Invoice and budget transfer
At the end of the month, the system automatically prepares an invoice for the precise amount of purchases. The unspent budget is automatically transferred to the next month. Your money never expires and never gets lost!
4. Automated control
The system automatically sets employees’ budget levels. It also automatically enables and disables employees’ access to the budget and the app at the time and date specified by the employer.